We all think that we are naturally super organized, but the truth is we are not! We always wish to be organized, have a list ready for every occasion, closets being color-coded, stationery and books being perfectly arranged and each day was expertly planned with playdates. We all want this but can never fulfill it. Even in big companies where people are full of ambition and talent, organizational skills can sometimes take the backseat.
With our laid-back culture full of hallway meetings, beers and casual clothing at work which is beyond awesome can turn on being a bit messy. Because of this, we all at some point in life feel guilty of missed deadlines, forgetting a task, ignoring or reaching late at meetings and more just because we didn’t take the time to get our things organized.
We are aware of the fact that the benefits of being organized are endless. It clears your mind, increases productivity, decreases stress, and boosts creativity and so much more. All the people living a professional life knows that organization is very important. If we’re not organized, things might not work professionally well.
So whether your focus is on designing, marketing or something else, these organizational tips can help you reach the perfectly arranged paradise you’ve been dreaming of.
Make a to-do list
This may seem way too obvious, but it is done by none. A To-do lists keep one focused and ensure nothing falls through the cracks. Use apps like Trello, Google Keep or good ol’ pen and paper, but create one list every day that helps you schedule and priorities work.
When you have some discussions to be done, come to work with ideas, look out for potential conflicts and volunteer to get things done. In addition to getting things done, it can also open the door to new ones.
Follow the 5-minute rule
If you think a task will take you 5 minutes or less, do it now. RIGHT NOW. Don’t bother adding it to your to-do list and don’t think that you will remember it later, because you know you won’t.
Make a follow-up list
As part of your to-do list, create a follow-up list. Maybe a nagging list. Add all the things you’re waiting on from someone else, including appropriate times when you can gently nudge them. Make a note to follow up and don’t be ashamed to do so!
Write it down
If there are things that you assume you won’t remember later, pen it down. Between emails, chats, meetings, coffee catch-ups, and more, we’re constantly bombarded with new information and it’s easy for something to get lost along the way. If you get to know about something, you need to handle, make it a point to write it down.
Schedule in breaks
In order to be super productive and organized, it is necessary to schedule in breaks. Staring at files and computer all day not only causes known health issues, it can also turn work into a painful experience. Step away from the glowing screen every now and again to keep fresh eyes on your work and stay energized.
Create deadlines and schedules
Professional projects come in all shapes and sizes and some of them don’t have schedules or specific deadlines. Your work can be endless, and sometimes there is a need to set boundaries for yourselves. We all have this tendency to procrastinate, to do things right before a deadline. We all know it does not feel great to fall behind on our work, for that, smart scheduling is the key.
Declutter physical and digital spaces
Our environments tends to have a huge impact on focus and creativity. An organized workspace can go a long way in helping you stay on-task. It can also help keep those creative juices flowing, no small matter when writer’s block is such a terribly real thing. Is your computer desktop full of docs and gifs? Take a few minutes to categorize them into folders. If your actual desk full of stickies and random papers, take out time to arrange things out. A few changes can make a huge difference.
At the end of the day, being organized is about being the person others can rely on, which makes you the best kind of colleague and manager. Try these tips and we are sure it will boost you as a professional, push your career forward and open doors to new opportunities.
Never underestimate the power of an organization!